Streamline Processes to Save Time and Money

The U.S. Accounting Services industry consists of about 100,000 firms; including certified public accountants, companies that provide bookkeeping, payroll, tax preparation and more. Just the accounts payable and accounts receivable (AP/AR) process can be extremely paper-dependent; resulting in lost time and money due to inefficient business practices. However, by implementing a simple electronic management system, AP/AR processes can drive business efficiency and dramatically improve the bottom line.

The AP/AR Market

Regardless of size, every business has important accounting records to manage. Typically, financial transactions include manual processes clogged with paper and disconnected data that can delay the exchange of goods and services. Today's accounting departments need to manage invoices and payments electronically in order to accelerate business. With a Digitech Systems ECM solution, AP/AR departments can effectively eliminate wasted time, better manage cash flow and securely audit processes by:

• Automating accounting processes to increase efficiency.
• Decreasing paper use to reduce costs.
• Improving internal controls for compliance and accountability.

ImageSilo^® and PaperVision^® Enterprise Lower Costs

The main cause for inefficiencies in the accounting industry is the prevalence of and reliance on paper. Hundreds of millions of paper invoices are currently clogging up organizational processes. PaperVision Enterprise, the on-premise ECM software and ImageSilo, the Software as a Service (SaaS), can control the high cost of accounting.

• PaperVision Capture quickly converts paper accounting records to electronic images and automates indexing to increase processing speeds.
• Electronically manage check images in a single, searchable ECM system, making payments to and from the company easier and faster.
• Electronic file management eliminates lost or misplaced documents, reducing human error and freeing up valuable storage space.
• Enjoy fast implementation without a costly investment in hardware or software using ImageSilo.

ECM Ensures Increased Efficiency with Automation

Creating uniform AP/AR systems and developing voluntary standards are growing industry trends that assist companies in standardizing practices to reduce costs and improve efficiency. Digitech Systems ECM technology gives institutions the ability to streamline document processing with automated workflow and increase productivity with fast information retrieval and seamless integration.

• Powerful keyword search capabilities enable the retrieval of any record in seconds.
• Workflow automatically routes invoices and payments through customized procedural steps, streamlining operations.
• Time-sensitive alerts and continually updated workflow reports help users see check processing status and quickly respond to customer requests.
• Integration capabilities allow easy cross-referencing between the ECM system and accounting or financial management applications.

Security Tracking Enhances Compliance and Accountability

The Sarbanes-Oxley Act, Gramm-Leach Bliley Act and other laws require companies to manage disclosures, explain how customer information is shared and validate internal security controls and compliant procedures. ImageSilo and PaperVision Enterprise product suites enable companies to control information, securely share documents and provide evidence of system security.

• Multiple security levels help to control information access by user, project, document or specific index fields and restrict unauthorized users' ability to view, change and share information.
• Enhanced auditing capabilities maintain a record of all disclosures, so companies can validate who received information, when and why.
• Check-in and check-out functions track multiple document versions that enable administrators to trace data modifications and verify report accuracy.
• Records retention and destruction capabilities protect financial documents from deletion and then purge expired records when retention requirements are met.