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 Efficiently Manage Volumes of Information
In the legal services industry, profitability can depend upon effective information management. Law firms and corporate counsel spend the majority of their time researching records, preparing court documents, managing case information and ensuring regulatory compliance.
The Legal Market
| “Enterprise Content Management has become a critical business system for legal practices of every size and type. From compliance and the demand for greater transparency to the need for electronic security and faster, more efficient business administration, ECM technology can simplify information management and sharpen a law firm's competitive edge.”
- Jima Ann Ikegawa Esq., Certified Records Manager
DocuTech |
The number of documents that law firms receive can be staggering and corporate counsels manage them all. With compliance pressures and court deadlines looming, attorneys face information management issues that can determine whether or not they win the case or even keep their jobs. With so much at stake, law firms and corporations need technology that will enable them to:
- Manage information and email messages electronically to simplify document control and conserve resources.
- Reduce the time and cost required to store, manage, retrieve and share case documents.
- Enhance security and protect the integrity of information and evidence.
Electronic Documents Simplify Processes and Save Resources
Many law office managers are looking for ways to improve productivity while handling client services and day-to-day operations. And attorneys need quality document preparation that doesn't consume time and legal staff resources. As a result, law firms and corporate counsel need to make case information and business documents easy to handle and share with clients, outside attorneys and the courts. Digitech Systems' Enterprise Content Management (ECM) can replace sluggish paper-based legal processes with convenient electronic systems that simplify document conversions and save time.
- PaperVision® Capture streamlines paper scanning and indexing processes for large volumes of case information and makes it easy for legal assistants to create full-text searchable PDF files and pinpoint valuable case information within a document.
- Quality control and verification features minimize keystrokes during the scanning process and produce clear, quality electronic documents that meet federal electronic filing requirements and court standards.
- Unlimited index values provide flexibility, so firms can number and reference electronic documents in multiple ways using their existing naming conventions.
- PaperVision Capture transfers all electronic documents to PaperVision® Enterprise, ImageSilo® or a wide variety of other applications for proper archival and the fastest search and retrieval.
“ImageSilo is saving us time and money while streamlining the document management process across our organization. As electronic records, client files are easier to send, share, process and protect. Our field staff can go to any client's office, upload documents remotely and make them immediately available online to staff back at the office for processing. It's fast, convenient and highly secure.”
- Sherman Chen, IT Coordinator & Project Manager
Health Care Legal Services |
ECM Reduces the Cost of Information Management
Law firms and corporate counsel must cost effectively manage all types of documents—from confidential case information to email messages that become important case records. Both PaperVision Enterprise, the on-premise ECM system, and ImageSilo, the Software as a Service (SaaS) ECM service, can efficiently handle contracts, client correspondence and sensitive case information, so attorneys and businesses can reduce costs and enhance profitability.
- PaperVision® Enterprise Workflow drives productivity by enabling office managers and paralegals to automate document processes for both standard business records and case proceedings.
- Powerful search capabilities pinpoint relevant case information within a document, helping corporate counsel avoid costly records investigations.
- SaaS ECM provides secure internet access to legal judgments, pleadings or any business document, allowing attorneys, clients or outside counsel to retrieve information from the courtroom or any location.
- PaperVision® Message Manager captures, archives and applies retention schedules to all email messages and attachments, making electronic discovery fast and easy for corporate counsel.
Key Features
- Flexible capture and indexing capabilities provide quality electronic documents that meet court standards and save resources.
- SaaS ECM enables attorneys to easily store and manage volumes of case information without costly capital outlay.
- Automated document routing accelerates records processing and client services.
- Extensive security controls safeguard client information and enforce records policies.
- Powerful search features reduce costly records investigations.
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Safeguard Evidence and Case Information
Attorneys are trusted to protect business records and private client financial statements while sharing them with support staff, outside counsel and the courts. Both the ease of editing electronic documents along with today's strict regulatory environment require lawyers to secure corporate information and protect the legal admissibility of case records. Digitech Systems' ECM technology includes uncompromised security features that protect records and provide documented evidence of system management and activity.
- Multiple security levels limit system access and redaction features hide sensitive information for added protection and regulatory compliance.
- Enhanced auditing features maintain a record for every document operation a user performs to assure evidence integrity.
- Records retention capabilities and destruction schedules help corporate counsel maintain documents during litigation and enforce retention policies.
- Non-repudiation verifies that email messages have not been altered and enables corporate counsel to prove authenticity.
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