Technical Specifications

PaperVision Enterprise WorkFlow is an optional module of PaperVision^® Enterprise or ImageSilo^SM that extends enterprise content management functionality to include automated document routing. Flexible licensing allows you to implement an unlimited number of workflows, to implement on a per workstep basis or to implement on a per user basis. WorkFlow is part of a suite of Enterprise Content Management (ECM) products that also includes solutions for email management and COLD/ERM print stream processing.

System Overview

• Centralized administration console for all administrative, database and workflow functions is included
• Graphical design of workflow processes eliminates the need for any programming or scripting
• Workflows can be launched automatically based on administrator-defined conditions
• Evaluation rules specify which tasks must be completed for a workstep to transition
• Workflows can be edited, and changes are effective immediately—even on current workflow processes
• Administrators can quickly activate and deactivate workflow processes
• Workstep time restrictions ensure steps are completed in a specified time frame
• Workflow participants can take ownership of any workstep to complete the tasks in their work queues
• Workstep ownership can be changed manually by administrators or automatically (based on pre-defined conditions) to eliminate bottlenecks
• Automatic email notifications simplify process efficiency and maintenance
• Workflow tasks can include sending email messages with attachments to internal or external recipients
• Custom notifications can be sent to workflow participants or administrators based on specified conditions
• Status reports provide detailed information about current, active workflow processes to improve process efficiency and eliminate bottlenecks
• Detailed history reports contain completed workflow processes, worksteps and tasks for simplified auditing
• Reports can be archived, filtered and printed for review at a later time
• System adheres to provisions from the Workflow Management Coalition, ensuring continuity with emerging standards
• System works with Scan2PVE and Scan2ImageSilo to capture documents and upload them into a new or existing workflow process
• System works with PaperVision^® Message Manager to leverage email and attachments to automatically launch workflow processes
• All upgrades are included with annual maintenance, ensuring access to the latest product features and benefits
• Complete, detailed online help includes step-by-step instructions to get you started quickly
• Toll free, legendary technical support is eager to assist with any questions you may have

Security

• This add-on product is fully protected and supported by the same security features and capabilities of PaperVision Enterprise or ImageSilo (see ImageSilo and PaperVision Enterprise product sheets for details)
• Simplified administration can be performed by specific users or general system administrators

Scalability and Reliability

• Flexible licensing allows you to deploy workflow functionality within a single department or across an entire enterprise
• Unlimited workflow participants can be defined based on existing PaperVision Enterprise or ImageSilo users and groups
• Simple user interface allows administrators to graphically define and edit multiple workflows with unlimited worksteps in seconds
• Unlimited tasks can be included in a single workstep to increase flexibility in workflow design
• Multiple servers and workstations can be load-balanced to ensure task efficiency even during busy times

Integration

• Extensive use of web services to support integration and cross-platform compatibility
• COM-based APIs support both local and remote communications without requiring modification to code
• ActiveX^® (OCX) controls can be embedded into third-party applications
• Customizable source code is included for both browser-based and desktop client applications
• System supports the ability to launch line-of-business applications automatically at any point in the workflow process
• Integration with Microsoft^® Office SharePoint^® Server 2007 enables companies to leverage the PaperVision^® Enterprise WorkFlow functionality directly within their SharePoint portal